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A Content Management System (CMS) allows publishing, editing, and modifying content as well as its maintenance by combining rules, processes and/or workflows, from a central interface, in a collaborative environment.

A CMS may serve as a central repository for content, which could be, textual data, documents, movies, pictures, phone numbers, and/or scientific data.

Functions of Content Management

• Creating content
• Storing content
• Indexing content
• Searching content
• Retrieving content
• Publishing content
• Archiving content
• Revising content
• Managing content end-to-end

Content Management Workflow

• Designing content template, for example web administrator designs webpage template for web content management.
• Creating content blocks, for example, a web administrator adds empower CMS tags called “content blocks” to webpage template using CMS.
• Positioning content blocks on the document, for example, web administrator positions content blocks in webpage.
• Authoring content providers to search, retrieve, view and update content.

Advantages of CMS

Content management system helps to secure privacy and currency of the content and enhances performance by −

• Ensuring integrity and accuracy of content by ensuring only one user modifies the content at a time.
• Implementing audit trails to monitor changes made in content over time.
• Providing secured user access to content.
• Organization of content into related groups and folders.
• Allowing searching and retrieval of content.
• Recording information and meta-data related to the content, like author and title of content, version of content, date and time of creating the content etc.
• Workflow based routing of content from one user to another.
• Converting paper-based content to digital format.
• Organizing content into groups and distributing it to target audience.

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